Provide secretarial support to Management such as arranging personal & business issues
Maintain complex diaries; coordinate on travel arrangement and accommodation reservation, ensure balanced and efficient use of time;
Screen telephone calls, field enquiries, proactively manage requests and escalate urgent matters;
Organize regular in-house and offsite meetings/events, including preparation of meeting documents and logistics planning, in a cost-effective and detailed manner;
Ensure all appropriate technology is working in advance of meetings and or conference calls, also greet guests;
Maintain various correspondences and expense reimbursement;
Receive, sort and prioritize incoming mails, maintain files inclusive of highly confidential and proprietary information;
Job Requirement:
Degree holder in Business Administration or related discipline.
6-8 years of relevant experience in sizable companies in providing secretarial support to executive level, with formal secretarial training will be considered beneficial;
Well-organized with ability to multitask, with good analytical and problem solving skills;
Excellent command of spoken and written English and Chinese (Cantonese & Mandarin)
Excellent interpersonal skills, detail-minded, well organized and independent;
Mature, conscientious, detail-oriented and able to work under pressure;
Proficiency in MS Word, Excel, PowerPoint and Chinese word processing;
Data collected will be used for recruitment purposes only. Personal data provided by job applicants will be used strictly in accordance with the Personal Data (Privacy) Ordinance. We regret that only the shortlisted candidates will be notified.
